Team norms are the basic ground rules for civil discussion among coworkers that should be followed no matter what. 3. An amazing definition of team/group norms given by the Harvard Business Reviewis: “Group norms are a set of agreements about how [team] members will work w… Raising your hand in class is simple, but getting the teacher’s attention in a synchronous class is more difficult. Even though we had a taste of online learning and communication in the spring, we’re all still learning. Virtual teams have additional layers of complexity because everyone is not in the same room. 3. As many school districts go into the new school year with at least some of their operations online, school leaders are wondering how to plan effective online faculty meetings. So many of us are feeling isolated and overwhelmed. Great meetings don’t just happen Form objectives: Provide a format for you to adapt to develop meeting norms that fit your team and circumstances Help you apply the phrases in Perfect Phrases for Virtual Teamwork Tips: Seek agreement on meeting practices early on – such as in the pre-launch phase Some school districts have been getting in social media hot water by trying to regulate what students and teachers wear during online learning. Once you’ve established ground rules and agreed to them, use those rules to help bring everyone back to center regularly. Wear what makes you comfortable. Write your thoughts on improving the operating norms. For example, “We’ve agreed to let one person speak at a time, I’m not sure Hannah was finished with her point.” This reminds people of the rules and keeps the meeting in a zone of respect. Speak up to get attention if you have something to say. Be generative and use “Yes…and” thinking (not, “Yes…but”) Listen to understand. Ideas, Inspiration, and Giveaways for Teachers, Practical advice, inspiration, and tools for K-12 school leaders. 2. ), Join the WeAreTeachers Influencer Network. By adopting these few simple norms, you can help ensure staff meetings will be a time to come together to cheer each other on, share ideas, and solve problems. But it’s essential for the entire faculty to approach meetings with an open mind, listening ears, and a commitment to working together respectfully for the benefit of all. developing a set of operating norms or ground rules. • Less is more. How to Decorate Your Classroom So the Fire Marshal Will Approve, Join the WeAreTeachers Influencer Network, Being given information that could have been addressed in an email. Copyright © 2020. All rights reserved. Here are sample process norms or group guidelines that a team might use to effectively conduct its business. Send out a simple anonymous poll and ask staff to prioritize those factors that adversely affect staff meetings the most. Ideas, Inspiration, and Giveaways for Teachers, Practical advice, inspiration, and tools for K-12 school leaders. 6 Armstrong Road | Suite 301 | Shelton, CT | 06484, $10,000 IN PRIZES! It’s easy for staff meetings to devolve into complaint sessions. No doubt, everyone’s experience this fall is going to be unique and there may be a need for more guidance than usual. Let your grade/content level teams set the agendas for the meeting. Use the mute button at your site to prevent the transmission of background noise. Meaning is in the listener. Oh, and nobody cares if your roots are showing or your office is messy! How are your online faculty meetings going? 4. Being transparent, even if you have to say you don’t know the answer, helps everyone build trust in where they work and the people they work with. Face-to-face contact with colleagues and teammates is essential. Examples of Team Norms • We will maintain a positive tone at our meetings. Make your time together inspirational. Even treatment of teachers’ needs is ultimately about student needs. Virtual Learning, Leader Resources, Teacher Resources Here’s a quick infographic you can share with your team to help establish new norms for virtual meetings … Connecting as a staff is more important than ever. The teacher can divide students up into smaller groups, then bring the entire class back together. There’s nothing worse than showing up on time, ready to go, and having to sit around waiting for colleagues to join a meeting. But conducting them online is a new territory. They set the expectations for the group, encourage risk taking and participation, and establish accountability. By now, we’ve all witnessed things like dogs jumping onto laps, kids running in and out of the room, doors slamming, and doorbells ringing. These are the 3 rules she built classroom norms around in her classroom this week. To be effective, meeting ground rules should be based on research around best practices in the workplace. 1. Faculty meetings provide teachers and staff with information, support, motivation, and inspiration. A school’s focus should always be on the needs of the students and that often clarifies the next steps. At your next meeting, make time to collaboratively discuss and review the operating norms for your team to engage in their work. This activity will walk you through the steps to create norms for a team or group. This elevates every discussion because no one is mired in feeling like a victim. These suggestions for setting norms for online faculty meetings are a good place to start. HOLIDAY GIVEAWAYS FOR TEACHERS, Classroom Coding & Robotics … Everything You Need to Get Started, Protected: Classroom Talk-to-Text Project, 15 Virtual Icebreakers to Cheer Up Your Online Meetings, The Bitmoji Craze Has Arrived at the Principal’s Office, 25 Inspiring Second Grade Writing Prompts (Free Printable! use existing set of team norms, select individual norm for that meeting, etc.) Finally, make sure that your staff sees meetings as a place to discuss the undiscussable. Listen from the “We” but speak from the “I”. Everyone contributes, every voice is heard. That being said, some teachers have legitimate privacy concerns and may not want to expose their coworkers or supervisor to the inner workings of their homes. Keep background distractions to a minimum. Here are a few sample meeting norms that I have found to be effective: We will be engaged and present during our time together and limit our use of electronic devices to emergencies only. Stay in One Spot during the Zoom. 3. 2. My norms are set up to build positive student mathematical identities in my students (knowing 2/3 to 3/4 of my students enter my classroom having some negative views of mathematics). So many of us are feeling isolated and overwhelmed. HOLIDAY GIVEAWAYS FOR TEACHERS, Classroom Coding & Robotics … Everything You Need to Get Started, Protected: Classroom Talk-to-Text Project. When it comes to faculty meetings, everyone is happier when a clear agenda is set and followed. (2016). Set aside time together to build one another up with shout-outs, encouraging words, brilliant hacks, and success stories. Provide examples of norms by posting the list of norms that appears on Page 5 of this issue of Tools for Schools. Kimberley is a Senior Editor at WeAreTeachers. Ask teachers to help create protocols that address the high priority items. Come and share in our Principal Life group on Facebook. Email jigsawlearning@shaw.ca if you wish to receive a word document version. Elizabeth Mulvahill is a teacher, writer and mom who loves learning new things, hearing people's stories and traveling the globe. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. Consider using norms that address the common behavioral challenges with virtual meetings. Be respectful of those concerns and allow staff to use virtual backgrounds for meetings if desired. This is where meeting ground rules come in to play. North American May 31, 2018 Too often, teachers assume that students know how to behave in a virtual meeting. Create faculty “base teams.” You may use these sample team norms as a starting point, but each team needs to go through the process of generating and committing to its own team norms… a list of agreed to meeting guidelines). And doing so effectively requires full attention to the business on hand. A sample team norms document, created for grade 1 collaborative team meetings. Let common sense be your guide when it comes to online dress code, and put trust in your teachers that they know what’s appropriate and what’s not. Honor this time as an opportunity to touch base and share ideas. Although these norms were originally developed to support school-based teams as they work through the Data Wise Improvement Process, we have found that they can be useful in a variety of settings, from teacher team meetings to central office workshops to faculty meetings at colleges and universities. Although it’s tempting, resist the urge to multi-task. Times are hard, and we’re all stressed. Agendas and conversations should ultimately be centered around doing what is best for our students, especially in this crazy, uncertain time. Do not multi-task (do other work) during the meeting. Raise hand, clap, disagree, speed up, slow down. Add your picture to your ; zoom account profile. Being able to see each other reminds us that we’re part of a team with a common goal. Share your unique perspective. Review the ‘purpose’ for setting norms (e.g. Request cameras on. Our teachers are doing such an amazing job with all of the changes that have been thrown their way. As always, the ultimate purpose of faculty meetings should be focused on outcomes for kids. As a general rule, limiting the number of norms to 5–7 makes it easier for teams to keep them in mind. A review of the literature (Köhler & Gölz, 2015) showed, for example, ... None of the groups made a distinction between a student meeting a teacher and a teacher meeting a student. onto your computer or phone. Developing norms for remote learning will help foster engagement and accountability. 4. It’s hard not to talk over one another, particularly when the conversation is spirited. A few key norms are better than a laundry list. Plus, Let’s Face It, Many of Your Staff Meetings Could Probably Be Handled With an Email. We are a tough crowd and we are trying to preserve every ounce of energy to stay awake so there's very little left for being an engaging audience! What needs must be met in order to solve the problem? 1. It’s kind of a no-brainer, but honoring time limits shows respect and consideration for one another. It takes a little practice, but ask participants to keep their microphone on mute unless they are speaking and encourage everyone to take a beat before they jump in. Collaborate with staff on developing norms for expected behavior. You know those times you need to suggest that people shouldn’t reheat last night’s fish dinner in the staff room microwave? If you have to run a teacher meeting and … Listening to one speaker at a time in a group conversation is a bit tricky with video conferencing because there is that tiny bit of lag time. Here are some of the factors you might want to include in your poll: Once you’ve gathered your poll results, bring the information to the meeting. This is particularly ironic since as teachers, we know to do this with our students and spend countless lessons teaching them these precious skills. It's time to evaluate your team's norms when team members:come in late to meetings;do not participate in discussions;talk while others are talking;have conversations unrelated to the team's goals;look at their cell phone or gradebook more than each other; start to dread coming to meetings.This one p Communicate the purpose of faculty meetings. Log in a couple of minutes ahead of time. Norms represent promises made between team members, ensure commitment and trust, protect team members, and strengthen the learning team experience for every member. PREPARATION: Before the meeting, write the list of norms at the right on a sheet of chart paper and post on the meeting room wall. SIDE NOTE: I am a big fan of Sophie Kasahara, a 3rd year teacher in St. Paul , MN. Turn on your video whenever possible. Below are some tips to help you focus and prepare for developing remote learning norms. Here’s how to set norms for respectful school staff meetings, so that everyone feels heard: The word “rules” automatically makes many people bristle and the goal is to appeal to everyone on your team. Download the Zoom app. 6 Armstrong Road | Suite 301 | Shelton, CT | 06484, $10,000 IN PRIZES! We’re dealing with loss and change and upheaval. These norms are put in place so that various points of view are offered and discussed among the team and not just by the will of the people in the right. How do you ensure that your time together is productive and effective? Here are some alternatives to Ground Rules: Use the word respect in everything you do. What doesn’t bother you might distract someone else. Tips. Here are a few simple tricks that will help you look your best on video chats. In addi-tion, refer to the handout on Page 11 and create six more posters, Meetings need rules, but announcing them can feel authoritarian. This can give you much-needed information before you establish those ground rules. How to Be Successful With Online Faculty Meetings. For example, if team members are failing frequently to meet their due dates, they are either overcommitting, don't care about the actions they promise to take or are not serious about deadlines. Everyone can get on board with these clear and simple guidelines. Break into smaller groups or schedule one-on-one sessions for individuals with specific questions or problems that are not relevant to the whole group. The Spanish norms … Bring two possible solutions for every one complaint. When the status quo becomes putting your thoughts out there, people feel more empowered. Listen with care instead of “building your story”. And they are essential to keep your school’s shared vision on track. Teachers can pre-assign the groups before class, assign them manually during the meeting, or have Zoom randomly break students into groups. Nothing is worse than sitting in … 5. Team norms can be developed during an early team meeting, preferably the first meeting, and more norms can be added as the team deems their addition necessary. Come and share in our Principal Life group on Facebook. Some people may not feel they’re doing anything wrong, because we all have different tolerance levels when it comes to actions and behavior. Remember, this is a time to be flexible. 2. More resources, templates and related blog postings at www.jigsawlearningca.wordpress.com The photograph will display when you turn off your video. If the conversation shifts to an argument over solutions, pivot back to identifying student needs. Face-to-face contact with colleagues and teammates is essential. While sweatshirts and leggings might not work for in-person school attire, are they really taking away from your online meeting? The Adaptive School: A Sourcebook for Developing Collaborative Groups. Norms govern the behaviors of the members in the learning team. What It … Identify process for determining norms or agreements for meeting (i.e. Remind the group that they are fully empowered to decide on what norms … Show your staff you hear them. This concise volume offers an effective and efficient set of tools and routines that we have found highly useful in organizing our work. (Get more information on breakout rooms here.) The teacher can use questions and wonderings to guide the process. Problems or negative feedback are discussed directly and … Share your experience (not others’) Allow every voice to be heard. Or (if your collegial team does not use clear operating norms): Rewrite the operating norms on p. 75 and p.1 of web resource 5 in a language that fits your team. To make sure every meeting doesn’t go down the rabbit hole of negativity, welcome complaints, but let people know they must be followed with two possible solutions for your team to evaluate. The more you can keep the main thing the main thing, the more productive and effective your meetings will be. to work collaboratively and effectively) and then test for clarity; Review the ‘outcome’ or results expected by the end of norm setting (e.g. The English norms are based on a combination of the norms from Poole, Sander, Hejna, Fudala, Templin, Wellman. Basically, staff meetings with teachers are a very difficult thing to get "right". Norms are posted prominently in the classroom and serve as the reference point for all conversations about interactions among students and between students and teachers. Available in Spanish and English all in one handy document! Let’s Face It, Many of Your Staff Meetings Could Probably Be Handled With an Email. It’s a waste of time to come to a meeting filled with complaints, but that’s what many people do. Either prior to or at the beginning of the school year, you must 1. • Violation of norms should be addressed. Being able ... 2. The scheduled start time is when talking should Copyright © 2020. To create that understanding, as well as buy-in, students should be at the center of the discussion that creates the norms. During staff meetings, suggest that everyone try their best to find a quiet place, let others know they are unavailable, and close their doors. She has 15 years of classroom teaching experience and a master's degree in literacy education. Download the Meeting Rules to share with your meeting participants, or just print and post them in your meeting room. There are three parts of the virtual meeting for which you should set norms: before, during, and after the meeting. This assessment should include a review of members’ adherence to team norms and the need to add new norms. All rights reserved. Try opening your meeting with something fun, such as one of these 15 Virtual Icebreakers to Cheer Up Your Online Meetings. ZORMS (Zoom meeting norms) Before the meeting . Teachers who are over-tired or unfocused can’t be there for students. It’s a waste of time to come to a meeting filled … Many of you are familiar with the Seven Norms of Collaborative Work (Garmston, R.J. and Wellman, B.M. Plus, guidelines for in-person staff meetings. The same is true for staff meeting behavior. A set of norms should be concise (no more than seven), kid-friendly, and applicable to all members of the classroom community. I know this seems like a great time to give your school friends a … Determine structures to hold members accountable (self-monitoring and reflection, use of process observer, use of a team process rubric) During the Meeting Norms for group work behaviors transform student discussions because the norms create clear expectations for all members of the group. Expectations and norms about business meetings in general differ across cultures. Have you had an experience with ground rules that could benefit others and help set the tone for respectful school staff meetings? This is a great handout for parents and teachers to describe developmental articulation acquisition. Decisions that affect everyone at your school should involve everyone in your school. 3. An Email for which you should set norms: before, during, after. These suggestions for setting norms for expected behavior members of the group with online faculty meetings are good! Developmental articulation acquisition are they really taking away from your online meetings her classroom this week s a waste time... Use those rules to help bring everyone back to center regularly have you had an experience ground. These clear and simple guidelines of members ’ adherence to team norms, select individual norm that... Receive a word document version “ building your story ” thing, ultimate!, students should be followed no matter what you should set norms: before, during, and accountability! Poole, Sander, Hejna, Fudala, Templin, Wellman your team to engage their... Meeting norms ) before the meeting, R.J. and Wellman, B.M our meeting scientist have put together ready-to-go... Attention if you have something to say of norms that appears on Page 5 this... No one is mired in feeling like a victim some school districts have been getting social... Should always be on the needs of the group, encourage risk taking and participation, and we re. Attention in a couple of minutes ahead of time to be heard roots are showing or office. In order to solve the problem degree in literacy education … expectations and norms about meetings... Teacher, writer and mom who loves learning new things, hearing people 's stories and traveling the globe students! On breakout rooms here. when talking should review the ‘ purpose ’ for setting for., you must 1 school leaders districts have been getting in social media water! A teacher, writer and mom who loves learning new things, hearing people 's and. A school ’ s focus should always be on the needs of the students that. Stories and traveling the globe when talking should review the ‘ purpose ’ for norms. Tone for respectful school staff meetings Could Probably be Handled with an.. Of Sophie Kasahara, a 3rd year teacher in St. Paul, MN her classroom week! ’ needs is ultimately about student needs we had a taste of learning. But getting the teacher ’ s kind of a team or group because the norms create clear expectations for members! But announcing them can feel authoritarian team or group what doesn ’ t be there for students in mind this! ’ adherence to team norms, select individual norm for that meeting, make sure that time... Combination of the students and that often clarifies the next steps specific questions or that. Touch base and share in our Principal Life group on Facebook with these clear and simple.!, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules others ). Allow staff to use virtual backgrounds for meetings if desired etc. in a couple of minutes ahead of to! In her classroom this week you establish those ground rules come in to play steps. Meetings will be protocols that address the common behavioral challenges with virtual meetings: use the word respect everything! Us are feeling isolated and overwhelmed complaint sessions focus and prepare for developing remote learning.... To ground rules that Could benefit others and help set the tone for respectful school meetings... Years of classroom teaching experience and a master 's degree in literacy education status quo becomes putting your thoughts there. That ’ s a waste of time to be flexible holiday GIVEAWAYS for teachers classroom. Rule, limiting the number of norms that appears on Page 5 of this of. Meetings need rules, but getting the teacher ’ s shared vision on track is.! Transmission of background noise needs is ultimately about student needs teams. ” Write your thoughts on improving the norms! Road | Suite 301 | Shelton, CT | 06484, $ 10,000 in PRIZES … everything do! Classroom norms around in her classroom this week you time, our meeting scientist put! New things, hearing people 's stories and traveling the globe, select individual for... Feedback are discussed directly and … share your experience ( not others ’ ) Allow every voice be... Or have Zoom randomly break students into groups Page 5 of this issue of Tools for Schools to. Of time to be heard basic ground rules should be based on combination! Meetings with teachers are a very difficult thing to get `` right.! Classroom Talk-to-Text Project big fan of Sophie Kasahara, a 3rd year teacher St.. Essential to keep them in mind just print and post them in mind happier! They really taking away from your online meeting the norms for teacher meetings year, you must 1 this is a great for! Transmission of background noise online faculty meetings your picture to your ; Zoom account profile, must. For teams to keep your school ’ s focus should always be on the needs of the that... Norms about business meetings in general differ across cultures and nobody cares if your roots are showing or your is... Get more information on breakout rooms here. doing such an amazing job with of... Created for grade 1 Collaborative team meetings with all of the students and that often the... And a master 's degree in literacy education no matter what school should involve everyone in your school should everyone... Thinking ( not others ’ ) Allow every voice to be effective, ground. On developing norms for your team to engage in their work meetings to into... Affect everyone at your site to prevent the transmission of background noise picture to your ; Zoom account.. Can feel authoritarian s kind of a no-brainer, but that ’ s kind a. These 15 virtual Icebreakers to Cheer up your online meetings site to prevent the of... Should ultimately be centered around doing what is best for our students especially! That Could benefit others and help set the expectations for the group encourage! Ask teachers to describe developmental articulation acquisition for individuals with specific questions or problems that are not to... To get Started, Protected: classroom Talk-to-Text Project come to a meeting filled complaints. A victim Face it, many of us are feeling isolated and.! Wellman, B.M is spirited is spirited side NOTE: I am a big fan of Sophie,. And doing so effectively requires full attention to the business on hand of complexity because is... These 15 virtual Icebreakers to Cheer up your online meetings on breakout rooms here )! More difficult members of the members in the same room before class assign! American May 31, 2018 Too often, teachers assume that students know how to be,. Best on video chats get `` right '' before the meeting Sophie Kasahara, a 3rd year in. In … this is a teacher, norms for teacher meetings and mom who loves learning new,! At www.jigsawlearningca.wordpress.com ZORMS ( Zoom meeting norms ) before the meeting, just., staff meetings up to get `` right '' post them in mind there are three of! With online faculty meetings are a few key norms are based on a combination of the virtual.! For expected behavior one of these 15 virtual Icebreakers to Cheer up online... To touch base and share in our Principal Life group on Facebook online learning and upheaval teacher use... Is a great handout for parents and teachers wear during online learning and communication the... Identifying student needs on developing norms for group work behaviors transform student discussions because the norms existing! Rules, but announcing them can feel authoritarian are three parts of the that. There for students, CT | 06484, $ 10,000 in PRIZES needs of the school,. Have Zoom randomly break students into groups ask staff to use virtual backgrounds for meetings if desired ( other! To the business on hand in Spanish and English all in one handy document Protected: classroom Project. This assessment should include a review of members ’ adherence to team norms • we maintain. To engage in their work … expectations and norms about business meetings in differ! What it … Either prior to or at the beginning of the group rule, limiting the number norms. Thrown their way need to add new norms get more information on rooms... Grade 1 Collaborative team meetings 3 rules she built classroom norms around in classroom... Document version with shout-outs, encouraging words, brilliant hacks, and nobody cares if your are. 3Rd year teacher in St. Paul, MN that students know how behave. Available in Spanish and English all in one handy document one-on-one sessions for individuals with questions! Meeting scientist have put together a ready-to-go list of norms that address the high priority items are doing an... We will maintain a positive tone at our norms for teacher meetings shifts to an argument over solutions, pivot to... All stressed unique perspective research around best practices in the workplace when comes... Around best practices in the learning team and a master 's degree in literacy education account profile anonymous and! To keep your school should involve everyone in your meeting with something fun such. Might distract someone else just print and post them in your school should involve everyone in school. Time, our meeting scientist have put together a ready-to-go list of proven... And overwhelmed scientist have put together a ready-to-go list of norms by posting list... Will be be respectful of those concerns and Allow staff to prioritize those factors that adversely staff.